WCMS Account Requests & Management

If you need a new WCMS account (access to the WCMS), please contact the site manager for the site you will be editing. They have the permissions needed to add new users. If you don't know who the site manager is, email help@ucsc.edu and we'll point you in the right direction.

Once you've been added, you'll be able to access the system using your CruzID and Gold password.


For Web Site Managers Only

  • WCMS Site Managers are usually staff who are well versed in how the WCMS works. If you're identified as a site manager but don't use the WCMS, please identify someone else in your unit who does know the system. You can ask us to add them as a new site manager.
  • Please set some time aside a few times a year to review your list of users (instructions below). It is your job as site manager to maintain the currency of the editors of your web site. 
  • It is your responsibility to be sure that ANY new users that you add get the proper training. There is classroom training, online training and open labs. You're welcome to train them yourselves too.

Viewing Web Site Editors

Instructions for viewing who has access to edit your web site(s):

1. Logged into the Campus WCMS, select the "Advanced Functionality" icon at the very top right of the screen, then click on the "Administration" link.

Advanced functionality icon   Administration menu on Advanced Functionality flyout 

2.  On the "Administration" page, click the "Groups" link, in the "Security and Authentication" section.

Selecting the Groups link on the Administration page

NOTE: You are going to be able to see ALL the current WCMS groups. Don't be alarmed (but do be careful)!

3.  Find your group in the groups list by typing in all or part of the name. Click on the group name to view the full record.

Find your group on the Groups page

4.  The "Group" page lists group members by their CruzID (WCMS username). 


  • Click the CruzID to see a user's account details
  • Click the "Edit" icon to add or remove users from the group view. (Alternatively, you can also edit the user's record directly, or add a new user if they are not already in the system.

View group members on the Group page

See Also